Undergraduate Research Week will run from April 3-7 and include these events:
More information is available here.
Come see your classmates and lab mates perform hip-hop, classic and Latin ballroom, Bollywood, contemporary, ballet, and more!
The annual Caltech Dance Show is the premier showcase of undergraduates, graduates, staff, postdocs, and (sometimes) faculty at Caltech.
The show will be on April 7th at 8:00 p.m. and April 9th at 2:00 p.m. in Ramo Auditorium.
Tickets are $5. Advanced ticket purchase is recommended. Contact the Caltech Ticket Office.
The Caltech Crisis Management Council is urging supervisors to lead their teams in tabletop exercises this spring focusing on how to prepare for, mitigate, and respond to incidents of violence on campus. Training and information about conducting these exercises will be provided to interested supervisors on April 3 and April 10. Both sessions will be held from 2-3 p.m. in Crellin 151.
To participate in a session or learn more visit www.emergencypreparedness.caltech.edu
In response to questions from members of our community regarding smoking on campus, Caltech is participating in an educational campaign to remind our community of the existing municipal codes around smoking in and around buildings.
All individuals on the Caltech campus, including residents, employees, and visitors are subject to adhere to the Pasadena Municipal Code, which includes specific regulations on tobacco use. The city ordinance (8.78) prohibits smoking in all enclosed workplaces, in and around multiunit housing complexes, and within 20 feet of all campus building doorways, windows, and vents. Smoking is further prohibited (ordinance 8.78.085) in all common areas of multiunit housing complexes, such as our student houses, the Catalina Apartments, and other rental properties owned by Caltech. It is important that all members of our community abide by local laws and respect those who wish to avoid secondhand smoke.
Our intent with this communication about smoking is to ensure that all Caltech community members have an appropriate environment where personal choices are not inhibited. It is incumbent upon all community members to be respectful of personal tobacco choices. Likewise, those who choose to use tobacco should attempt to minimize its impact on others, and those choosing to avoid tobacco products should take steps to ensure their own comfort.
Finally, for those who are struggling with tobacco use and would like to quit, Caltech's health care plans offer smoking cessation programs when requested. For Caltech community members who do not participate in our health care plans, alternative plans (e.g., the American Lung Association's Freedom From Smoking program) are available. Please use the following link to get more information on how to stop smoking: https://benefits.caltech.edu/quitsmoking
Caltech is a campus where everyone who lives, studies, and works must experience a welcoming environment. One important part of such an environment requires us to ensure the full rights of individuals within the laws of our society.
If you have any questions about this announcement, please contact Ken Hargreaves.
Photography for Development and Institute Relations will take place at the Red Door Cafe between 3 and 4 p.m. on Friday, January 20. This will not affect service.
Faculty and staff members, postdocs, and students can get a flu shot at the Student Health Center on Monday, Tuesday, Thursday or Friday from 8:30–10 a.m. and from 1–2:30 p.m. A Caltech ID is required. For those pregnant or breastfeeding a note from a primary care physician is also required to receive the flu vaccine.
The Financial Aid Office and the Career Development Center are working together to expand the Federal Work-Study program. The goal is to provide students with more job opportunities and the Caltech Community with additional student staff at very low cost.
Federal Work-Study (FWS) is a program of financial assistance for eligible students that is jointly-funded by federal and departmental contributions. It allows students to work to earn a portion of their college expenses. The Department of Education allocates funds to Caltech to pay 75% of the wages of work-study students so hiring offices only pay the remaining 25% of the wages. Some students have been awarded Caltech Work-Study, in these cases the cost sharing breakdown is 60%-40% Institute and departmental contributions.
If you are interested in hiring a work-study student, use the link below to create an account and start posting your jobs now!
Instructions on how to post a job are available in the Supervisor Guide. Once you have hired a work-study student, please consult the Supervisor Guide for general guidelines on working with work-study students. Should you have any questions regarding the work-study program, please do not hesitate to contact the Financial Aid Office at x6280.
Director of Financial Aid
As the California election season continues, it is worth drawing attention to a campus policy of timely interest.
Caltech, as a non-profit institution, is subject to federal laws that impose restrictions, and even prohibitions, on certain political activities by Caltech and the use of Caltech resources in connection with political activity. As the general election approaches, it is timely to remind the Caltech Community that the Institute has a Political & Campaign Activities Policy, posted at http://governmentrelations.caltech.edu/federal/politicalactivities, which provides guidance on what is and is not permitted in order to keep Caltech in compliance with legal requirements.
In summary, the applicable laws dictate that no person may engage in any political activity in support of or opposition to any candidate for elective public office on behalf of Caltech or use any Caltech resources for such a purpose.
While all members of the Caltech community are free to express political opinions and engage in political activities, it is important that they do so only in their individual capacities and avoid even the appearance that they are speaking or acting for Caltech in political matters.
Accordingly, any and all political activity in support of or opposition to any candidate for elective public office (including giving or receiving funds or endorsements) directly or indirectly using the Caltech name is prohibited. Use of Caltech resources for such purposes is also prohibited. Prohibited activities include:
- Reimbursing employees for campaign contributions;
- Providing Caltech services, facilities, equipment or support for political purposes (Support includes such things as mailing lists, office space, photocopying, interdepartmental mail, electronic mail, duplicating machines, computers and facsimile machines);
- Using Caltech office addresses or e-mail addresses as a return mailing address for political mailings;
- Using Caltech telephones for political campaign purposes. However, campus residential telephone services may be used for these purposes.
- Using Caltech letterhead or the Caltech seal in support of a candidate or political party.
- Providing hyperlinks to web pages of candidates on Institute web pages.
- Official remarks at an Institute meeting by an Institute official in support of a candidate, political party etc.
We do permit incidental personal use of email and other resources and this policy does not prohibit such use. So, for example, you are not prohibited from emailing several friends that you plan on attending a campaign event. If, however, you are acting on behalf of a campaign or actively campaigning for a candidate (for example doing mass e-mails), you should refrain from using Caltech resources.
Permissible Political Activities
As noted above, this policy in no way inhibits the expression of personal political views by any individual in the Caltech community. Nor are faculty, students and staff prohibited in any way from joining with others in support of candidates for office or in furtherance of political causes. There is no restriction on discussion of political issues or teaching of political techniques. Academic endeavors which address public policy issues are in no way affected.
If you are planning on engaging in political activity, please review the Caltech policy so you are familiar with the rules governing Caltech. If you have any questions, please do not hesitate to contact the Director for Government Relations at extension 6256 or by email at email@example.com.
Please join me in congratulating Dr. Jennifer Howes on her promotion to Director of Health and Counseling Services. Jennifer has very ably served as the acting Director for the past eight months and had been a Staff Psychologist and Liaison to Residential Life at Caltech since 2011. Jennifer holds a Ph.D. in clinical psychology and has extensive experience in working with our students as well as the larger Caltech community.
The resources and services provided by the Health and Counseling Centers are essential components of our approach to providing a safe and healthy environment at Caltech. The leadership of the Director and the efforts of our dedicated staff are key factors in creating and maintaining this environment. I am looking forward to continuing my work with Jennifer and her team, and supporting the ongoing development of Health and Counseling Services.
Joseph E. Shepherd
Vice President for Student Affairs;
C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering
I am pleased to announce that Kevin Gilmartin, Professor of English, has been appointed the Dean of Undergraduate Students effective July 1, 2016. Kevin is an accomplished scholar and author who brings to this position twenty-five years of experience in teaching and mentoring our students. A recipient of Caltech's highest honor in teaching, the Feynman Prize, Kevin has shown a keen interest in the welfare of our undergraduate students in and outside of the classroom. I look forward to working with Kevin. Please join me in welcoming him to the Undergraduate Dean's office.
I thank Barbara Green for her outstanding efforts as the Interim Dean over the past year. Barbara will be returning to her regular position as Associate Dean in July. We are indebted to her for her work with our students and service to the Institute. Please join me in thanking her for being so willing and committed to the success of our undergraduate student body.
Joseph E. Shepherd
Vice President of Student Affairs
C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering
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